Infor Expense Management
(Infor XM)

Infor Expense Management (Infor XM) is a suite of web, cloud
, and mobile app solutions designed to help organizations automate, control, and optimize the
comprehensive management of employee expenses and reimbursements. It covers key tasks such as travel planning and approval,
expense claims submission, purchase request processing, payment approval, and time tracking.

Infor XM is widely popular among medium to large organizations that want
to enhance governance, reduce paperwork, and increase transparency in tracking and controlling expenses.

 

Infor XM – Core Components

 

  1. Travel and Expense Management
    • Automate the process for submitting, approving
      , and reimbursing travel/expenses.
    • Supports mobile claim submission, receipt photography,
      corporate credit card linking, and policy enforcement.
    • Support and monitor the setting of disbursement policies.
    • Connects with OCR, Google Maps, payroll systems, and more.
  2. Travel Plans
    • Allows employees to plan their trips and request approval in advance.
    • It helps to visualize estimated costs before approving the trip.
    • Supports connection to travel agent websites and portals.
  3. Payment Requests
    • Manage non-PO invoices and employee payment requests to external vendors.
    • Ensure the forwarding and approval process is done in the correct order.
  4. Analytics and Reporting
    • Dashboards and reports provide an overview of expenses, policy exceptions,
      compliance audits, and key performance indicators (       KPIs).
  5. Budget control
    • Review the budget before approval.
    • Connect to the ERP system to retrieve or import budgets.

 

Infor XM – Key Benefits

 

  1. Reduce paperwork and manual work.
    • Infor XM simplifies data entry processes with tools such as web, mobile devices, tablets, receipt imaging systems, and corporate credit card data integration, significantly reducing paperwork for employees and finance teams.
  2. Improved Policy Compliance
    • Pre-defined rules and automated verification help ensure spending and travel comply with corporate policies, reducing errors, policy violations, and fraud.
  3. Faster Approvals & Reimbursements
    • Customizable workflows enable faster review and approval, resulting in quicker employee reimbursement and reduced workflow bottlenecks.
  4. Enhanced Visibility & Control
    • Real-time dashboards and analytics help finance teams monitor expenses across the organization, forecast budgets, and identify cost-saving opportunities.
  5. Supports integration with ERP and financial systems.
    • Infor XM can connect with Infor CloudSuite ERP and other systems such as SAP, Oracle, and Microsoft, enabling seamless data integration with GL, AP, and HR systems.
  6. Supports global use (Global Readiness)
    • Supports multiple currencies, languages, and regional requirements, enabling the operation of multinational corporations.
  7. Mobile-Friendly Experience
    • Employees can create expense lists, submit requests, and attach receipts via mobile devices, as well as track approval status anytime, anywhere.
  8. Reduced Risk and Better Audit Trails
    • Automated auditing and detailed data recording practices help organizations maintain compliance, close gaps, and strengthen internal controls.

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