From previous blogs about Infor SunSystems, we have a rough idea of what this solution can do. Today, let’s take a deeper look at its features to see what features stand out and are suitable for NGOs.
Key features of Infor SunSystems for NGOs
Functionality | Explanation | |
1 | Support Multiple COA & Multiple Companies Supports multiple charts of accounts and multi-organization/departmental operations
| SunSystems solutions support the growing organization with no limitations on the number of companies, branches and business units. Each business unit (BU) can create its own Code of Accounts (COA), and this chart of accounts can be the same or different. In case the chart of accounts is different, the system can map to produce a consolidated financial statement report. In addition, the solution can support currency conversion and support closing accounts with different accounting periods. |
2 | Consolidate financial report Ability to prepare consolidated financial statements
| SunSystems has functionality that can map GL codes, group costs or expenses, and consolidate accounts from different accounting codes to produce consolidated financial statements. |
3 | Inter-companies Posting Automatically Supports accounting for companies or agencies in the same group. | SunSystems supports automatic posting of intercompany accounting records. You can set the journal type to Intercompany and create the details of the accounting records to be recorded, including specifying the originating and target companies. |
4 | Analysis Capability to produce reports by Department/ Division/ Unit, Project, Branch, etc. Capable of deep and multidimensional analysis.
| Users can create analysis codes for data analysis and add new codes themselves, such as department codes, project codes, or budget codes. SunSystems can generate summary reports or based on available analysis codes and provide insights for decision-making and planning. In addition, the system can close the analysis code. When the project is completed or closed, the user can keep the code in the system even if it is not in use, etc. |
5 | Advance Management Cash Advance
| SunSystems software supports the needs of NGOs to make advance payments to employees. The system records advance payments including details such as employees/projects/branches and supports clearing and reconciliation at the end of the period. |
6 | Budgeting System Budget control system
| SunSystems supports up to 10 budget types/versions per business unit. Budgets can be defined by account code or by analysis code and can be imported into the system via Excel templates. The system has the ability to generate reports for budget analysis and compare budget with actual performance (Budget VS Actual) on a monthly, quarterly and annual basis. It can also alert you when your budget is exceeded or if you are blocked from posting an item. |
Functionality | Explanation | |
7 | Reporting Tools Reporting tools | SunSystems reporting is real-time and user-defined. The reporting tools are designed to be easy to use and work in Excel, and new formats can be added without limitation to the needs of the executives or donors. SunSystems reporting allows you to drill down to the analysis level, such as donations by donor type, expenses broken down by project/branch/activity, etc., or drill down to the item level details, such as invoices. SunSystems reporting is therefore simple and easy to use, and can be managed by accounting users. In addition, Triforce has training courses on report writing, which will help increase confidence even more. |
8 | Excel Import Importing data from Excel files | SunSystems can import accounting records via Excel, which reduces manual entry and speeds up operations. Importing items via Excel template may come from other branches/departments, such as income or items such as employee expenses, etc. |
9 | Ability to produce Financial Reports without Posting Reviewing financial reports before posting actual items
| SunSystems supports two types of posts: provisional posts that can be edited and hard posts. In Type 1, Temporary Posting, an organization can view financial reports that can be set to Draft status and will remain editable, changed, and recalled until they are permanently posted and the period is closed.
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10 | Support reporting based on different periods for auditing purpose Supports reporting based on various periods, such as for auditing.
| SunSystems supports closing financial statements for up to 999 periods. Financial statements can be closed at different times to support purposes such as auditing. In addition, a 13th period can be opened for adjustment purposes. |
11 | Integration Connecting to other systems
| SunSystems supports integration with other systems that the organization uses, such as CRM systems, payroll systems, and others. Data can be imported in csv, xls or xml formats (for XML, we have the SunSystems Connect module to support connection via API). In addition, the system can set the time to import data and post. The system can check the imported data. If there are no errors, the system can automatically set the post or put the list on hold for re-confirmation of posting. |
Functionality | Explanation | |
12 | Electronic Fund Transfer (EFT) Electronic Funds Transfer
| SunSystems supports electronic funds transfer transactions (EFT) by creating payment transactions in a format specific to each bank and also being able to import check numbers or transfer numbers for future reference and verification. |
13 | Bank Reconciliation Bank reconciliation and reconciliation
| Accounts Payable can perform automatic or semi-automatic reconciliation based on customizable criteria. When an item meets the specified criteria, such as the transaction date, amount, etc., the system will automatically match it. In addition, a reconciliation report can be generated for easy inspection.
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14 | Multi- currencies Support for multi-currency accounting
| SunSystems supports accounting records, unlimited currencies and can import exchange rates into the system. The system supports up to two base currencies for recording and reporting, i.e. in base currency (THB) and in reporting currency (USD). The system also has the capability of currency revaluation to record both realized and unrealized gains and losses. |
15 | Audit Trail and Access Tracking Access auditing and tracking | SunSystems solutions support audit trail and system access tracking. Audits can be defined for each function and permissions can be defined in detail. Reports can also be retrieved as needed. |
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System Security The system is secure.
| SunSystems has Sarbanes-Oxley compliant security that allows users to set password complexity and set time limits for changing passwords. |
17 | Vendor Experiences System Integrator Experience
| Triforce has experience in setting up systems for NGOs. Our consultants understand the accounting aspects of NGOs and can add value by providing advice and consultation on accounting processes to our clients.
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18 | References in NGO NGO Corporate Clients | SunSystems is well-known among NGOs such as World Vision and Habitat for Humanity. These organizations use SunSystems software to manage their accounts across their branches around the world. We also have local corporate clients. |
19 | Supports reporting in accordance with international financial reporting standards.
| SunSystems supports IFRS by supporting reporting based on the structure of international financial reporting standards. |
If you are interested in SunSystems solutions, you can click Request Free Demo and we will contact you immediately or call: 02-235-2312 (13)
